Mayer Brown LLP

  • Attorney Development & Recruitment Assistant

    Location US-DC
    Posted Date 4 weeks ago(7/23/2018 3:41 PM)
    Job ID
    2018-2535
    # of Positions Remaining
    1
    Experience (Years)
    0
    Category
    Attorney Development & Recruitment - Support Staff
    Days
    Monday-Friday
    Hours
    9:00am to 5:30pm
    Job Type
    Non-Exempt
  • Overview

    Mayer Brown LLP is a leading global law firm with offices in 25 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential.  

     

    If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, you may be the person we are seeking to join our Attorney Development & Recruitment Department in our Washington office as an Attorney Development & Recruitment Assistant.

    Responsibilities

    This position is under direct supervision of the Attorney Development & Recruitment Manager and performs administrative duties for Attorney Development & Recruitment department.

     

    Essential Functions:

    • Create and update LawCruit database records.
    • Process invoices as necessary.
    • Track and maintain DC Bar pending admissions chart. 
    • Track and update attorney bar admissions (when needed request certificates of good standing).
    • Track and update chart with summer program expenses.
    • Implement Firm’s exit procedures (update various charts, remove departing attorneys from WestLegalEd, CE Manager, PLI, confirm Firm equipment returned to IT, etc.)
    • Assist with scheduling of attorney oral reviews (update COPA chart, copy materials for oral reviewers, calendar entries).
    • Assist with coordination and scheduling of in-house training programs for speakers, RSVP process, A/V, catering, copying of materials, CLE administration; interact with other offices on logistics and CLE for multi-office programming.
    • Assist with data entry, administration and reporting for CE Manager (CLE tracking software).
    • Assist with on-boarding process for lateral attorneys (completing new hire checklist, mailing new hire materials, communication with internal departments, calendar entries, conference room reservations including A/V needs, photo session, office tour, etc.)
    • Assist with on-boarding of fall associate class (sending new hire materials, receiving and tracking paperwork, coordinating relocation and Bar/Bri payments and reimbursements, etc.)
    • Assist with on-boarding of summer associate class (sending new hire materials, receiving and tracking paperwork)
    • Update and maintain departmental files.  Prepare routine correspondence.
    • Assist Manager with event planning as needed (e.g., MAP Resources, retirement dinners, etc.).
    • Assist Manager with implementing diversity and women’s initiatives for the office as needed.

    Qualifications

    Specific Technical Skills: Typing speed of 50 wpm, required. Accomplished with MS Office Suite software products, including MS Word and MS Excel, required. Experience with applicant tracking software (LawCruit) preferred. Proven proofing and grammar skills required.

     

    Performance Traits (i.e. analytical, communication skills, problem solving abilities, etc.): Ability to effectively and diplomatically interact and communicate with all levels of personnel,  as well as outside vendors, law school representatives, and candidates. Strong clerical and organizing skills with keen attention to the details. Ability to handle with discretion access to confidential information and materials. Ability to prioritize and adjust to changing priorities.

     

    Physical Requirements: Light lifting; up to 25 lbs. Normal office environment requiring ability to get around within the office frequently; perform errands outside the office, use typical business equipment (e.g., computer, telephone, fax, copier, security system); bending and stretching.

     

    Education/Training/Certifications (required or preferred): This is an entry level position. Bachelor’s degree required.

     

    Minimum Years of Experience Required: Six to twelve months of business experience preferred. Professional services or law firm experience preferred.

     

    We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous Paid Time Off plan, as well as opportunities for professional development and growth.

     

    If Mayer Brown sounds like the right place for you, and if you have the qualifications we are seeking, please apply through the career section (no e-mailed resumes, please) found here https://jobs3-mayerbrown.icims.com/jobs/search?ss=1&hashed=124489139

     EOE m/f/d/v

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